In order to maintain efficient communication with the consumer, it is extremely important to have an active professional email address. Having a good email provider will help you on this mission.
Message exchanges in this medium are agile and documented, even facilitating the bureaucratic procedures of a company.
When hiring an email provider, you have packages of hosting, domain and management services, making it easier to deal with so much information.
On this article, we will show you the importance of a good provider and also what to consider when choosing the best one for your business. Let’s continue?
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Why is it so important to have a good email provider?
Every day, companies receive thousands of emails from suppliers, customers and partners. Unfortunately, the number of spam is also large.
Can you imagine if an important email stops in that spam box and you miss a business opportunity? The provider helps to recognize these messages and prevent you from missing something relevant.
The email provider is connected to a central processor, which stores the message files and history, including what is sent to the trash.
This allows you to retrieve information and make backups without losing data security. The security of a provider is greatly enhanced, with antivirus and encryption systems.
In addition to having a support team, you get more space to keep your files and other features that change from provider to provider.
Google is rebranding G Suite, its set of online productivity and collaboration tools for businesses that include the likes of Gmail, Drive, Docs and Meet. The new name is Google Workspace, a name the company already hinted at when it first introduced a set of new collaboration tools and Google Meet integrations for the service earlier this year. Now those new tools are coming out of preview and with that, the company decided to also give the service a new name and introduce new logos for all the included productivity apps, which are now being used — and paid for — by more than 6 million businesses.
One disadvantage of G Suite is the per-user monthly fee. In a company with many employees, expenses can be higher.
Microsoft Office has been providing computer users with productivity tools for almost three decades; today, over a billion people use Office products worldwide. For businesses, however, Office offers a great deal more than word processing and spreadsheet editing.
Though its eminent core apps still equip businesses with the basic tools they need to perform everyday tasks like managing data, create documents, and communicate information, Office has evolved into a vast suite of intelligent tools that allow organizations to be more productive and efficient. And with many tailored plan options available, companies of all sizes and circumstances can get access to these tools instantly.
With Office 365, all apps and services are connected, both to each other and to the wider web, facilitating teamwork, saving employees time and enabling them to work better together through tools such as team chat, online meetings, co-authoring and sharing files, and group emails. The inclusion of cloud storage and mobile apps in the Office 365 suite also allows organizations to work wherever, whenever, with secure access to content, conversations, tasks, and schedules from any device.
Another feature is the access to emails offline. This means that you can still have access to emails that arrived before the connection was interrupted. Subscribing to this server guarantees the support of the Microsoft team, 1 TB of storage on OneDrive and a few minutes to call a landline via Skype.
Among the email providers we mentioned, Zoho Mail is the only one that has a free plan. Developed in India, Zoho is part of the Zoho One group of apps that help companies run their businesses.
It has services similar to Gmail and G Suite, with the advantage of integrating email with the company's CRM.
With effective anti-spam, Zoho has a very complete security control. The 5GB of cloud storage and 5GB of email space even come with features like calendars, spreadsheets and shared calendars.
In the free mode, you can have up to 5 accounts on the same domain, remembering that you can customize your domain.
If you want to upgrade your plan or register more than one domain, the cost can vary between $1 and $4 per month.
If your company is small or medium, Locaweb can be a good solution. Plans are very flexible.
One of the greatest features is the message filter, which, in addition to organizing the inbox, it can also be programmed to send signatures and vacation notices.
Besides, the system has a strong anti-spam and antivirus scheme, ensuring the security of your information.
It is possible to customize your page and even your packages. You can buy more space without having to change the entire plan, for instance.
You can choose 15GB, 30GB or 50GB storage. For each of these plans there are other divisions, taking into account the number of domains and the number of mailboxes.
GoDaddy already has over 70 million registered accounts. Its online presence is very strong, making it a good differentiator for an email provider.
This server can block spam, ensuring that your inbox is always clean and organized.
GoDaddy's mobile platform is very effective. You can synchronize your emails wherever you are via webmail.
The big difference of this email provider is the Workplace email. That's 100 MB for all accounts, with a free plan if the hosting is from the GoDaddy company.
When contracting any plan, the client gets specialized assistance.
As a platform, for the most part, free, it has some limitations. Each email can only have 100 recipients and there is a limit of 250 messages sent per day.
What is the best email provider? It depends. Each organization has its needs and, therefore, the choice must be based on the company's needs.
When hiring a service, pay attention to the platform's security. See if the tools and storage space meet your needs.
Check if there is access through mobile devices and how much all these facilities, together, will cost the company monthly. As we read on this article, the email provider is an excellent tool. If you still want full support, find out more about Ticket System.